HomeoPlus

HomeoPlus's features

Registering a new patient with HomeoPlus^TM
When a new patient calls for the first time, a new entry is automatically created and a name, phone number, first appointment date and e-mail address are entered. By simply clicking a button an e-mail is sent to the patient with the questionnaire to be filled in for the first visit. Once received, the questionnaire from the patient can be simply cut and pasted into the patient’s file.

Getting the patient’s data at the first visit
During the first visit at the office data is entered for the patient into the Patient data and Address pages. Information such as Profession, Insurance policy and Marital status is entered.

Importing an existing patient into HomeoPlus^TM
Any Homeopath will already have patients at the moment of adopting HomeoPlus^TM.
The way to import an existing patient into the database is to scan the paper documents that are available and to create a .pdf file that is dragged and dropped in a specific field in Patient data. If there is a need to access this information at any point in time, by simply clicking this link (the .pdf file link), Adobe Reader will pop up the text file with all the marks that existed before on paper.

The chief complaints section
During the first visit the section with chief complaints is filled in. In here the main reasons that brought the patient into the Homeopathic Doctor’s office are captured as text, recorded sound and images.

The patient’s Medical History
By clicking the Medical History link, a two page document allows the user to enter answers for a set of already-existing questions. Besides the Yes/No type of answers, there is also a possibility to enter more elaborated answers.

The Questionnaire
It has been recognized that for every Homeopathic Doctor the list of questions he/she wants to ask the patient is very important and there is no unique set of such questions. Because of this, there are two ways to use HomeoPlus^TM to capture answers from the patient: it is possible to either click on Questionnaire and get access to seven pages of questions, or it is possible to click and activate the page called MyQuestionnaire. The latter provides the Homeopath with the ability to create the set of questions that the patients will be asked and is the one that is sent to the patient by e-mail upon making the first appointment.

Creating Reports with HomeoPlus^TM
When the button Reports is clicked, access to an entire list of reports is given to the user such as:

The list of patients that have an outstanding balance
The list of patients that are scheduled for a visit in the next period of time (specified by the user).
The amount of money that was made in the last period of time (specified by the user)
The amount of money that is due as sales tax in the last period of time (specified by the user)
The list of patients whose age is in aspecified range
The list of patients that have missed appointments in the last period of time (specified but the user)
The list of patients that have not taken any remedy in the last period of time (specified by the user).
The list of patients who have some remedies that they have not yet taken but that they still need to take in the future
The list of patients that have been ordered a remedy and did not receive it yet
The list of male/female patients
The list of patients that have been on treatment for more than a period of time specified by the user.
The list of active patients (the ones currently under treatment)
The list of patients that were added in the last period of time (specified by the user)
The list of patients that paid in the last period of time (specified by the user) more than a specific amount of money (specified by the user)
The list of patients that have been lost in the last period of time (specified by the user)
The list of patients that have been given a specific remedy (specified by the user)

The reports are created as MS Word documents and once created they can be saved, printed or used in any other way.

A new concept of note-taking
Because of the fact that in Homeopathy details matter as much as in any other science, it has been recognized in HomeoPlus^TM that it should be possible to reconstruct a session if needed. Therefore in the page called Notes the Homeopathic Doctor can add text describing a situation, can add pictures showing something representative, or can add sound recordings that together are able to accurately reconstruct any session with the patient. This innovative way of taking notes offers the possibility to mix all streams of multimedia and provides a unified way to access them at a later time.

With the sound records, the possibility of browsing has been added through the creation of audio marker which allows the Homeopathic Doctor to specify a bookmark that is represented graphically and as text for easy access. These audio markers can be edited at any time (added or deleted) and the playback of a specific audio record can be fast forwarded by simply jumping from one marker to another. Because the Notes page is meant to be the equivalent of the high traffic area that exists in a house, almost any activity performed with Homeoplus^TM gets reflected somehow in this page.

For example, when a new remedy is prescribed to the patient, a text indicating what remedy was utilized and the dates of prescription are included automatically in Notes. By simply viewing a specific portion of the consultation as reflected in Notes, the Homeopathic Doctor can quickly and easily reconstruct the entire context that existed when the prescription was made.

The Payments Manager
HomeoPlus^TM has succeeded in making the financial aspect of the Homeopathic practice transparent to the practitioner who can focus on the treatment itself. There are 2 pages, Due Payments and Payments, that implement this. Whenever a remedy is ordered for a patient, or upon a specific period of time has passed (for those that are on a monthly fee program) a payment request is registered in the database. Also for every consultation a consultation fee can be entered by the user and a due amount is automatically calculated.

Upon receiving a payment, that payment can be registered into the Payments page and a balance will be automatically calculated. For accounting purposes every amount that is handled will have the appropriate taxes added and the total amount (plus taxes) received in a specific period of time is reported. This section of HomeoPlus^TM eliminates the need to have an accountant dedicated to this Homeopathic practice.

The Remedies Manager
The mechanism of handling the remedies from the provider to the patient is complicated and involves:

Making a prescription to a patient
Ordering the remedy from the provider
Receiving the remedy and paying for it to the provider
Sending the remedy to the patient
Receiving the payment from the patient

All this flow is implemented into HomeoPlus^TM along with two other ways of getting a remedy to a patient:

From the Homeopath’s stock
The patient purchases the remedy by himself

In the situation in which the remedy is provided from the Homeopath’s personal stock, there is the provision that when the stock relative to any remedy falls bellow a specified level, an order to replenish the stock is automatically generated.

The complicated mechanism of handling the remedies has been implemented such that the only task that the Homeopath has to perform is to prescribe the remedy to the patient and everything else is done transparently. The need for an Assistant to do just that is essentially removed.